Does your company need task management software to run your project business? The question of when a company needs to use task management software comes down to what type of projects the company is running and what the company wants to be able to do with information around its projects. The more complex the projects or the more analysis you want about projects Cheap Jameer Nelson Jersey , the more likely that task management software is needed. Task management software allows you to track different phases or tasks within a project and report on those different phases, giving you greater ability to manage projects and giving you more insight into your projects.

Let's start with the types of projects the company is working on. Smaller, one-person projects typically do not need to have task management software. If the job is less than thirty to forty hours, it may be too cumbersome to record time by tasks compared to the value you will get from looking at the output. On other projects, there is no need to utilize task management software if there are not separate tasks on the project or these steps are not easily distinguishable. If the employee can't distinguish the different tasks and is just recording time with no regard for the tasks Cheap Emmanuel Mudiay Jersey , then the resulting time will not mean anything and therefore provide no value at the task level. Instead, tracking overall time is more useful. On larger projects, with distinguishable tasks, recording time by tasks makes a lot of sense. First, it allows you to actually manage the project by seeing the tasks the employees are working on and how much time is being spent on each task. Additionally Cheap Dikembe Mutombo Jersey , if you can budget by task, the ability to review budgets against actual time increases your awareness of where the project is. By using simple math, you can determine what percent complete a task is, as well as where the overall project is. This is helpful for communicating progress, or lack of Cheap Carmelo Anthony Jersey , to a client. You can also use it internally for staffing. By knowing where a project is at, you can plan better for when the project ends. This knowledge will allow you to plan the employee's transition to another project so they stay billable and minimize non-billable time. If the project is behind, task management software can give you the ability to know if you need to add additional employees to the project or alert a client that the start of their project will be delayed.

The next factor to consider when determining if you need task management software is what you will do with the information. You should record time at the task level when you want to analyze what happened at that level. If there is value in understanding how much time was put into each task of a project, then time should be captured that way. It may be good to understand how each task compares to the others within the project in the aspect of time. Additionally, if there are budgets broken down by task Cheap Allen Iverson Jersey , recording time at the task level would allow you to compare what actually happened compared to what you thought would happen. This can be important if you are doing the same type of projects repeatedly, as this information can be used in the quoting process. Since most clients require a quote on projects before they hire you, knowing what it takes to complete a project prior to providing a quote is important. Anyone who has missed a quote can tell you the significant impact a miss can have on a project. Not only can the quote be the difference between making money on a project or not, if the project is large enough, a missed quote could put the company's financial well-being at risk. Being able to understand how well you budget and quote Cheap Alex English Jersey , and more importantly, where you are ineffective, can help you understand the places you need to get better on in your quoting ability. Another solution to weak quoting skills is to increase your bid on the tasks that you are historically low on. Task management software can help you identify areas you are weak in. Finally, reviewing information by task can also identify areas where you are good at and can become a competitive advantage that you market. You would be surprised at how many companies don't know this information. They need to see it before they realize they have a specialty. Task management software can organize this information and show it so it becomes apparent.

If you are in a project oriented business, you should have some type of time and billing system. Whether you need to track time at the task level is based on your projects and needs. If your projects are big Wholesale Denver Nuggets Jerseys , have many tasks or phases or you have a need to analyze the project by task, then task management software is for you. If your company has the need, using task management software to track projects at the task level can give you a great deal of insight into your projects that can make your company more profitable.
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